Coaches

BEB.WebEvent

Saturday February 3rd, 2018
and possibly Sunday February 4th (TBD)
EY Centre, Ottawa

Doors Open: TBA

We are excited to have over 100 teams attending this event, and look forward to an amazing showcase of some of the best cheerleading in the Kingston, Ottawa and Quebec region!  Once again, Brandon Larry will be hosting the event as our Master of Ceremonies. Brandon has firmly established himself as “The Voice of Evolution” and excels at keeping the spectators and athletes entertained throughout the day.  Updated competition information and Performance Schedule will be posted on the schedule page.

Please scroll down to find important details about the event and the facilities including warm-up facilities, parking information, where to drop off athletes, athlete/coaches credentials, judging panels, legalities, grand champion awards, and information regarding collection of waivers and coaches codes of conduct. Please also be aware of our inclement weather policy and refund policy and procedures as posted here.

On the day of the competition, please feel free to approach any of the Cheer Evolution Staff should you have any questions or concerns. Prior to the competition day, please email marcy@candiancheer.com regarding scheduling issues or marley@canadiancheer.com regarding registration.

 

Athlete Proof of Age Eligibility:

Coaches please be advised that teams may be randomly selected for age verification. We require all coaches/administrators to be able to provide athlete identification (birth certificate, drivers license, passport)  in either digital or paper format to verify athletes age eligibility. These personal documents will NOT be collected and kept on file by Canadian Cheer. If requested, coaches will have until 10 minutes prior to their awards to present the required documentation. Photos of original ID’s on cellphones or drives are accepted.


USASF Image Policy

The USASF has implemented a new Image Policy, which will be followed at all CE competitions.   The policy has been More information can be found here.  The three main image points are outlined here:

  • Athletes with non-full top uniforms must wear a t-shirt or other suitable cover up over their uniforms unless they are in the warm-up area, traveling as a group directly to or from the warm up area, or on the performance stage.
  • Makeup should be uniform and appropriate for both the performance and the age of the athletes. Face/Eyelid Rhinestones are not allowed. False eyelashes are allowed but may not be decorated in rhinestones or additional jewelry.
  • Bows should not be excessive in size (acceptable bows are generally no more than 3” in width) and shouldn’t be a  distraction to the performance. Bows should be worn in a manner to minimize risk for the participants, should be  adequately secured and should not fall over the forehead into the participants’ eyes or block the view of the  participant while performing

Canadian Cheer Videos

Videos of each team will be posted to Youtube under the  Canadian Cheer Videos Youtube page.  Videos will be posted a week after the event.  All runs at the event will be posted to Youtube.  Exceptions to this rule, where videos will not be posted to Youtube, include extreme safety infractions and costume malfunctions.  You can visit the Canadian Cheer Videos page by clicking here.


Facilities

We kindly request that ALL Coaches, and athletes do not enter the practice area until their report time.

Athletes will need wristbands from their coaches to gain access to the venue. Spectators will be able to purchase tickets at the event. Tickets will be sold starting at 8:45 AM

Coaches of young teams are kindly asked to arrange meeting times directly inside the athlete entrance. This will allow parents of the young athletes to wait with their child until the coach arrives. Alternately, the parent would need to purchase a ticket before escorting their child into the arena to any other designated spot.


Parking and Directions

Parking and Directions available here.


Schedule of Events

The final performance schedule has been posted to here.

Although all Cheer Evolution events are known for being run precisely on-time, unforeseen circumstances sometimes cause times to shift slightly.  We will always attempt to ensure that this does not affect any teams negatively.

The most up-to-date schedule will be available for all coaches in their registration package at the registration desk, and will be posted throughout the warm-up facility. Due to last minute additions we remind coaches to use these copies of the performance order and not to rely on the spectator program.


Spectator Entrance

Spectator entrance info coming soon!


Team Entrance

Team entrance info coming soon!


Food & Concessions

There will be concession stands open on the concourse level of the arena.
Spectators will not be permitted to bring in outside food or drink.


Coaches’ Meeting

There will be no officially scheduled Coaches Meeting for Big East Blast. Should you have any questions please report to the Registration Desk who will be able to contact the convenor, Judge’s coordinator or event manager. Please be sure to turn in all Coaches Code of Conduct, waivers, and athlete’s Date of Birth. Participants without these forms/info turned in will not be permitted to enter the warm-up facility or performance floor.


Legalities and Deductions

Big East Blast will be deducting for illegal skills and falls. Please review this season’s competition guidelines. Be sure to also note our Score Check procedure.


Scoring

Please review the score sheet available at here. The judging process will assess the difficulty, execution of choreography and overall effectiveness of each routine using our standardized judging form. There will be a point deduction and legalities judge who will be responsible for assessing falls and illegal elements. Deductions for bobbles will be deducted per judge from the overall impression score. Please be aware of the Score Check policy.

All coaches must sign-out their score sheets from the registration table. Score sheets will be available after the division awards ceremonies.

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Team Change Rooms

There will be very limited changing capacity; teams are encouraged to arrive as ready as possible. There will be no official supervision of team belongings during the event.

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Practice & Warm-up Area

The warm-up area is located behind the main competition floor.

The practice area will have scheduled times and teams must check-in to the practice gym 30 minutes prior to their performance time.  There will be a scheduled rotation beginning with check in and then proceeding through scheduled practice times on a partial floor for 8 minutes, immediately moving to a sprung tumbling strip (4 minutes) and finally to a full 9-mat floor (sprung) for 4 minutes.   Following the practice mat, the teams will have 12 minutes before being escorted to the “on hold” waiting area.

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Sports Therapists

There will be sports therapists as well as emergency response personnel available for the day to ensure that athletes and spectators can be well cared for if necessary.  The therapists will have supplies for their use only and will not be supplying them freely.  The role of these people is to deal with injuries, not to tape wrists and ankles.  Kindly plan to bring your own athletic tape.

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Spotters

Cheer Evolution will not be providing spotters for the event. If coaches feel they should provide their own spotters for the team, please contact Cheer Evolution prior to the event. No deductions will be made for teams providing their own spotters provided these spotters do not provide hands-on assistance.

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Music and Sound Equipment

All music must be in CD or Mp3 format.  NOTE: Do not use CD-RW!  We are very pleased to have Brandon Larry as the M.C. for the event and overseeing all audio aspects.  His exceptional experienced and top quality equipment will ensure each team’s music sounds great.

If using the Mp3 option, please ensure that the track is on its own playlist.  It is highly recommended that each team have a back-up copy of the routine CD at the music table in the event that there is a problem with the primary CD or Mp3.  It is the responsibility of each team to ensure that their music is error free and plays on the music system. Once the team is positioned at the “in the hole” waiting area, event staff will escort the coach to the music station.

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Team Entrance and Exit from Main Floor

All teams will enter the floor from a tunnel located back of stage right of the performance floor.  In order to keep the competition on schedule, teams must immediately take the floor once announced.  Inspirational words or cheers should be done prior to being announced.  There will be event staff in position to give teams notice of the amount of time remaining.

Following the performance, teams will be directed to exit the floor back stage left and directed through to the video replay area.

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Photography

Professional event photography by Captured Moments is commissioned by Cheer Evolution. Limited team photos will be made available www.canadiancheer.smugmug.com

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Event Shirts and Clothing

There will be a variety of clothing items available for purchase at the Cheer Evolution Store as well as from vendors.  Please be sure to come to the stores to see what’s available.  Event shirts and the CE booth will be located on the floor of the main bowl, other vendors will be positioned throughout the concourse area.

 

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