Coaches

ONT.WebEvent
February 16-18th, 2018
The Aud, Kitchener, ON
Doors Open: TBA

Bid Declaration:
TBA

Athlete Proof of Age Eligibility:

Coaches please be advised that teams may be randomly selected for age verification. We require all coaches/administrators to be able to provide athlete identification (birth certificate, drivers license, passport)  in either digital or paper format to verify athletes age eligibility. These personal documents will NOT be collected and kept on file by Canadian Cheer. If requested, coaches will have until 10 minutes prior to their awards to present the required documentation. Photos of original ID’s on cellphones or drives are accepted.


Athlete Entrance

Competitors may have access to the main bowl and practice area after their coach has registered the team and they are wearing their wristband. Coaches and Parent Team athletes will be issued passes at the registration desk. Parent team athletes will not need to purchase a ticket. Registration will be in the lounge behind the Lobby Snackbar, overlooking the practice gym. Athletes competing on the weekend who would like to access the event as a spectator on Friday night will need to get a wristband from their coach or purchase a spectator ticket.


Spectator Entrance

Spectators will be able to enter the building via the north entrance off Stirling Ave North or the main entrance off of Ottawa St. The box office is immediately inside the main entrance. Everyone must purchase tickets for the event with the exception of participating athletes and core coaches. Cash is preferred, but there will be a limited number of debit/credit machines. All wait lines are indoors. Please note that all spectators leaving the venue and wishing to re-enter later will need to ensure they have BOTH their ticket stub and their wristbands.


USASF Image Policy

The USASF has implemented a new Image Policy, which will be followed at all CE competitions.   The policy has been More information can be found here.  The three main image points are outlined here:

  • Athletes with non-full top uniforms must wear a t-shirt or other suitable cover up over their uniforms unless they are in the warm-up area, traveling as a group directly to or from the warm up area, or on the performance stage.
  • Makeup should be uniform and appropriate for both the performance and the age of the athletes. Face/Eyelid Rhinestones are not allowed. False eyelashes are allowed but may not be decorated in rhinestones or additional jewelry.
  • Bows should not be excessive in size (acceptable bows are generally no more than 3” in width) and shouldn’t be a  distraction to the performance. Bows should be worn in a manner to minimize risk for the participants, should be  adequately secured and should not fall over the forehead into the participants’ eyes or block the view of the  participant while performing

Canadian Cheer Videos

Videos of each team will be posted to Vimeo under the  Canadian Cheer Videos Vimeo page.  Videos will be posted shortly after the performance.  All runs at the event will be posted to Vimeo.  Exceptions to this rule, where videos will not be posted to Vimeo, include extreme safety infractions and costume malfunctions.  You can visit the Canadian Cheer Videos page by clicking here.


Parking and Directions

There is ample free parking at The Aud. For more information and directions visit: http://www.theaud.ca/.


Schedule of Events

Although all Evolution events are known for being run precisely on-time, unforeseen circumstances sometimes cause times to shift slightly. We will always attempt to ensure that this does not affect any teams negatively.

The most up-to-date schedule will be available for all coaches in their registration package at the registration desk, and will be posted throughout the warm-up facility. Due to last minute additions we remind coaches to use these copies of the performance order and not to rely on the spectator program.


Coaches’ Meeting

There will be no officially scheduled Coaches Meeting for Ontario Championships. Should you have any questions please report to the Registration Desk who will be able to contact the convenor, Judge’s coordinator or event manager. Please be sure to turn in all Coaches Code of Conduct, waivers, and athlete’s Date of Birth. Participants without these forms/info turned in will not be permitted to enter the warm-up facility or performance floor.


Legalities and Deductions

Ontario Championships will be deducting for illegal skills and falls. Please review the Scoring updates and Score Check here.  Be sure to also note our Competition Guidelines, also available on the website on the Forms tab.


Scoring

Please review the score sheet available at here. The judging process will assess the difficulty, execution of choreography and overall effectiveness of each routine using our standardized judging form. There will be a point deduction and legalities judge who will be responsible for assessing falls and illegal elements. Deductions for bobbles will be deducted per judge from the overall impression score.

All coaches must sign-out their score sheets from the registration table. Score sheets will be available after the division awards ceremonies.


Sports Therapists

There will be sports therapists as well as emergency response personnel available for the day to ensure that athletes and spectators can be well cared for if necessary.  The therapists will have supplies for their use only and will not be supplying them freely.  The role of these people is to deal with injuries, not to tape wrists and ankles.  Kindly plan to bring your own athletic tape.


Spotters

Cheer Evolution will not be providing spotters for the event. If coaches feel they should provide their own spotters for the team, please contact Cheer Evolution prior to the event. No deductions will be made for teams providing their own spotters provided these spotters do not provide hands-on assistance.


Music and Sound Equipment

All music must be in CD or Mp3 format.  NOTE: Do not use CD-RW!  We are very pleased to have Brandon Larry as the M.C. for the event and overseeing all audio aspects.  His exceptional experienced and top quality equipment will ensure each team’s music sounds great.

If using the Mp3 option, please ensure that the track is on its own playlist.  It is highly recommended that each team have a back-up copy of the routine CD at the music table in the event that there is a problem with the primary CD or Mp3.  It is the responsibility of each team to ensure that their music is error free and plays on the music system. Once the team is positioned at the “in the hole” waiting area, event staff will escort the coach to the music station.


Team Entrance and Exit from Main Floor

All teams will enter the floor stage right of the performance floor.  In order to keep the competition on schedule, teams must immediately take the floor once announced.  Inspirational words or cheers should be done prior to being announced.  There will be event staff in position to give teams notice of the amount of time remaining.

Following the performance, teams will be directed to exit the floor front stage right and directed through to the video replay area.


Photography

Professional event photography will be available at https://canadiancheer.smugmug.com/ approximately 5 days following the event. There will be no event photography for sale. Spectators are welcome to take photos, please be advised that no telephoto lenses or tripods are permitted in the venue.


Event Shirts and Clothing

There will be a variety of clothing items available for purchase at the Cheer Evolution Store as well as from vendors.  Please be sure to come to the stores to see what’s available.  Event shirts and the CE booth will be located on the floor of the main bowl, other vendors will be positioned throughout the concourse area.


Team Change Rooms

There will be very limited changing capacity; teams are encouraged to arrive as ready as possible. There will be no official supervision of team belongings during the event.

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